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Back to School Expo: Exhibitor Resource Center

SHOW FEATURES:

* FREE parking and FREE admission - it’s the largest FREE event dedicated to all things back-to-school in Northeast Oklahoma!

* Now in its 3rd year - it's a “one stop shop” for back-to-school needs - including NO-COST and LOW-COST immunizations from the Tulsa Health Department, FREE haircuts and FREE backpacks/school supplies, courtesy of Cox Communications and Fox 23 (while supplies last)!

* Local companies showcasing products & services designed to make the back to school shopping experience easy for Mom and Dad!

* Tons of FREE and interactive entertainment for the kids - colorful cartoon & local sports team mascots walking the show, fun performances and music from the big stage and much more! 

* Multimedia promotional plan includes live and recorded promotional announcements on 4 of the top 5 adult-oriented radio stations in the market, plus TV spots on the Cox cable system and KOKI-Fox 23 and through social media.

The 2017 "Back to School Expo" is presented by Dr. Jeff Long's Children & Family Eye CareTulsa Technology CenterApollo's Martial Arts and PLS Financial.

SATURDAY, AUGUST 12, 2017 The Exchange Center at Expo Square 4145 East 21st Street Tulsa, OK 74112

SHOW HOURS: 9am - 2pm

IMPORTANT LINKS FOR EXHIBITORS:

EXHIBITING TIPS:

How to Exhibit Successfully Approaching Visitors on the Show Floor

Booth & Exhibiting Tips

Do you own your own company and want to be in front of THOUSANDS of prospective customers in only 1 day? Call Steve McDonald at (918) 493-8531 or email him at Steve.McDonald@CoxInc.com.

SHOW OFFICE:Back to School Expo C/o Cox Media Group, Inc. 2625 S. Memorial DrTulsa, OK 74129(918) 523-2067 - show office(918) 493-5357 - show fax line

Back to School Expo Exhibitor Update #1

EXHIBITOR UPDATE #1

 

August 1, 2017

 

Only 11 days left until the show!

 

Good afternoon and welcome to our very first Back to School Expo exhibitor update!  It’s another way of communicating information about the show to you.  Please feel free to forward this info on to anyone with your company/organization who might need to see it.

 

1)     If you haven’t done so already, please visit the official Exhibitor Resource Center webpage by CLICKING HERE, or copying the following link and pasting it into your browser:  http://www.mix96tulsa.com/news/lifestyles/kids-teens-special-occasions/back-school-expo-exhibitor-resource-center/nryG5/.  It’s your one-stop shop of links to valuable show information.  One of the most important links is the one for the official Exhibitor Service Manual.  This is considered part of your exhibitor agreement and contains info that’s vital to your participation in our show.  Please read it and give us a call if you have any questions.

 

2)     The remainder of your booth fee is due on or before Friday, August 4th.  Please circle that date on your calendar and be sure your payment is received by that date.  Missing this deadline can result in the loss of your booth space and deposit.

 

The 2017 "Back to School Expo" is presented by Dr. Jeff Long's Children & Family Eye CareTulsa Technology CenterApollo's Martial Arts and PLS Financial.

 

Dad surprises son with video of ‘Tooth Fairy,’ watch what happens

A dad who has earned internet fame with a YouTube series featuring his son and movie-quality special effects managed to capture the “Tooth Fairy” on camera when his son lost a tooth.

>> Read more trending news 

 Daniel Hashimoto’s YouTube channel Action Movie Kid features his son James in various adventures of his imagination.

Hashimoto is know for his visual effects work on movies and TV shows. When his son lost his tooth, he set up cameras around his room before bed.

Little James placed his tooth under his pillow that night, and the next morning woke up to find a crystal in its place.

The next morning after breakfast, James and Hashimoto reviewed the footage and were thrilled by what they saw.

Check out Hashimoto’s impressive visual effects work above.

Classroom Halloween party tips & tricks

Reprinted with permission from

 

Your child's Halloween class party is one of the most exciting days of the new school year. Whether you’re the room mom, teacher, or the parent who volunteered to help with the party, a little planning makes for a fun, memorable, and stress-free event.

3 Steps to Halloween Party Fun

1. Plan it

Organize the class party into 'stations' with small groups of kids rotating through activities to keep the pace moving for the kids and the group-size manageable for parent volunteers. Everyone comes together for the final station, story time.

Simple, fun crafts include cardboardtube mummiescrayon resist fall leaves, decorating mini pumpkins, thumb print witches and spiders, and face painting.  

Consider space limitations when choosing party games. Four Halloween favorites:

  • Mummy-wrapping races: teams of 3 wrap a ‘mummy’ (child) with toilet paper, first to finish their rolls, win.
  • Apple or mini-pumpkin relay: teams compete to pass an apple or mini pumpkin under their chins kid-to-kid without using any hands. If it drops, start over.
  • Pin the nose on the pumpkin 
  • Halloween BINGO

Tip: Check out our Classroom Party Guide with 10 fun craft and game ideas for Halloween and Fall celebrations.

Stories about pumpkins, spiders and witches are sure to please.  Ask your children's librarian to recommend spooky tales that are age-appropriate. 

For snacks, consider sliced apples dipped in caramel sauce, pumpkin muffins with cream cheese, popcorn monster hands, and warm apple cider.

Tip: Ask the teacher if any kids have food allergies and if the school has policies limiting sugary treats.

2. Get Help

Ask class parents (and grandparents) to pitch in and volunteer either during the party or by contributing supplies and food. Remember to plan for craft and game supplies, snacks,  paper ware, and simple decorations (think plastic table cloths and mini pumpkins).

Tip: Free online signup sheets from VolunteerSpot.com make it easy to coordinate parent helpers. With the click of a mouse or a tap on a smartphone, parents can quickly choose when to help and what to bring. Automated reminders keep everyone on track.

3. Have Fun!

Be ready for joyful chaos! When things don't go exactly as planned, don't stress. Instead, put on a big smile and know that the kids will have a great time no matter what. Be sure to take lots of pictures, party day is a very special day at school!

Tip: Bring a child's wagon to help carry supplies from your car to the classroom

Happy Halloween!

***

About the Author

 

Karen Bantuveris is the founder and CEO of VolunteerSpot -- free online signup sheets save time and make it easy to organize parents to help for just about anything: classroom helpers, snack schedules, carnivals, library volunteers, parent-teacher conferences and more. Karen lives in Austin, TX with her husband and daughter.

BTSE Insurance Information

All exhibitors must submit proof of a minimum of $1,000,000 general liability insurance and at least $500,000 Workers’ Compensation insurance (if applicable).  Permission to participate in the “Back to School Expo” as an exhibitor is given on the express understanding that Cox Radio, Inc. and Tulsa Public Facilities Authority, its employees, agents and volunteers do not accept responsibility for any damage, loss or theft to property that belongs to the exhibitor.

Prior to set-up, every exhibitor is required to submit proof of insurance. Insurance should be general   liability insurance of a minimum of $1,000,000.00 and name:

* Cox Radio, Inc. (7136 S. Yale Ave, Suite 500, Tulsa, OK 74136) and 

* Tulsa  Public  Facilities  Authority (4145 E. 21st St., Tulsa, OK 74112),  as  additional insureds. 

If this proof of insurance is not received, you will NOT be allowed in the building to set up your display.  If you do not have this coverage in place, Cox Radio, Inc. has made arrangements so that all of our exhibitors can instantly acquire this coverage at significant savings from Rain Protection Insurance.  Your cost will be just $79 for the entire week of the show.  CLICK HERE for details on this coverage option.

While there is security onsite during the show from setup to tear-down, exhibitors are advised to make their own arrangements to insure and secure their property. Exhibitors are liable for any damage caused to paths, roads, plants, tents, and structures or to other exhibitors' property.

=============================================================

Exhibitors noted below HAVE NOT PROVIDED proof of insurance to be in the 2016 Back to School Expo (as of Wednesday, August 9, 2016):

Click It Hot

Crayons Improv

Cricket Wireless

Girl Scouts of Eastern Oklahoma

Grief Center, The

John Casablanca Modeling & Acting

McDonald's of Northeast Oklahoma

Modern Woodmen Fraternal Financial

Neat Writer

Riverwalk Jenks

Shortline Dental

Spot Lite Magic & Costumes

Tulsa County Sheriff Office 

====================================================

Your insurance certificate(s) may be:1) Emailed to Steve.McDonald@CoxInc.com, 2) Faxed to (918) 493-5357 or

3) Mailed to: Steve McDonald  c/o Cox Radio, Inc. 7136 S. Yale Ave, Suite 500 Tulsa, OK 74136

If you have any questions, please contact Assistant Show Producer Lisa Burkman at (918) 523-2003 or by email at Lisa.Burkman@coxinc.com.

Participating Exhibitors: The Back to School Expo

The following companies will have displays at the 2017 "Back to School Expo".  Stop by each exhibitor’s booth and see what they have to offer!  Presented by Dr. Jeff Long's Children & Family Eye CareTulsa Technology Center ,    PLS Financial Services and Apollo’s Martial Arts  

Advance Alarms - burglar, CCTV, fire & access systems and monitoring

Andy B’s  - bowling 

Apollo’s Martial Arts(Presenting Sponsor) Apollo karate membership kits

BioLife Plasma Services - plasma donation information

CAP Tulsa - community action project of Tulsa county

Catholic Charities Education Center - education services

Children’s Orchard - resale store

Citizen CPR - CPR demonstrations and class information

City of Tulsa Stormwater Quality - fish tank 

Costco Wholesale - memberships to Costco 

Crayons Improv - family friendly improv group 

Damsel in Defense - kids books, parent guide, key chains & personal alarms

DC Marvel League - costumed DC Marvel league of characters 

Dr. Jeff Long's Children & Family Eye Care (Presenting Sponsor) - free eye screenings & information about the SPECS program

Engineer IT- The Incredible Hoop Glider -  engineer technology with Hoop Glider 

Flintco - virtual reality goggles, Jenga, company information & giveaways

Fox 23 News - Fox 23 talent and new storm vehicle

Girl Scouts of Eastern Oklahoma - membership information and volunteering

Greenwood Leadership Academy - tuition-free public “partnership” school educating PK - 1

Grief Center, The - information about the Tristesse Grief Center

Just between Friends - Jenks Owasso - prize wheel and information 

K12, Inc - online public school

Laser Quest - prize wheel 

LuLaRoe by Bre Beacham - womens clothing

Mary Kay cosmetics - cosmetics 

Math Books by Dan - math logarithms website

McDonald's -  backpacks

Metropolitan Environmental Trust - green STEM education

Microsoft Store - Surface Family, Xbox, Minecraft & Paint 3D

Midnight Ostrich Runners - robotics 

MVCA Resource Center / DEAR - dyslexia awareness & reading tutoring

Oklahoma Connections Academy - free Oklahoma virtual charter school

One Church One Child - program to find foster and adoptive homes for children

Operation Christmas Child - children’s ministry 

ORU Athletics - basketball tickets and prize wheel 

OU Physicians Center for Exercise and Sports Medicine - information & concussion testing 

Parkside Psychiatric Hospital & Clinic - psychiatric hospital & clinic services

PLS Financial Services(Presenting Sponsor) financial service company

Prime Movers - robotics demonstrations

Sam’s Club - memberships to Sam’s Club at 44th and Sheridan

Scentsy - warmers and scented wax

Shortline Dental - dentist 

Sleep Number - sleep number beds & bedding

Spot Lite Magic & Costumes - costume and magic shop, Spot Lite party and event center

Spring Dental - dentist & giving out toothbrushes

Take Control Initiative - program to reduce unplanned & teen pregnancies

Thrive Center for After School Program - International Gospel Center’s after school program

Titan Sports & Performance Center - performance training center 

TU Chemistry - liquid Nitrogen demonstration 

Tulsa Botanic Garden - plants, program information & hands on activities

Tulsa City-County Library - promoting free homework resources

Tulsa Community College Engineering & Applied Technology - robotics & engineering projects, electric vehicle

Tulsa County Sheriff's Office - Sheriffs office

Tulsa Health Department and Oklahoma Caring Foundation - NO-COST & LOW-COST immunizations (parents MUST bring their children's shot records)

Tulsa Job Corps - job training 

Tulsa Oilers - hockey

Tulsa Public Schools Rides / Modus - TPS programs & Modus services

Tulsa Public Schools Transportation - bus driver recruitment 

Tulsa Regional STEM Alliance - STEM demonstrations and displays

Tulsa Symphony - homemade instruments 

Tulsa Technology Center (Presenting Sponsor) - Make your own path. Tulsa Tech helps you find & prepare for your career.

Union Public Schools - High School robotics team 

Youth Services of Tulsa - organization to assist adolescents & young adults 

And many more to come!

If you're interested in receiving more information about becoming an exhibitor at the "Back to School Expo", please call Steve McDonald at (918) 493-8531 or email him at Steve.McDonald@CoxInc.com.

Back to School Expo

Participating Exhibitors: The Back to School Fun Fest

EXHIBITOR LIST

The following businesses will have exhibits at the 2015 "Back to School Fun Fest".  Stop by each exhibitor’s booth and see what they have to offer!

If you're interested in receiving more information about becoming an exhibitor at the "Back to School Fun Fest", please call Steve McDonald at (918) 493-8531 or email him at Steve.McDonald@CoxInc.com.

Dr. Jeff Long Children & Family Eye Care - eye care for the entire family

And many more to come!

Exhibitor Info: The Back to School Expo

The 3rd Annual "Back to School Expo" will be held on Saturday, August 12, 2017 and is the largest FREE back-to-school event in northeast Oklahoma. Come out and see nearly 75 local exhibitors showcasing their selection of products and services designed to get you and your kids ready for the upcoming school year. Representatives from leading companies, as well as local retailers and service providers from this area, will be on hand to answer your questions, conduct product demonstrations and host on-site educational seminars. New products in the marketplace that will save you time and money will be offered, displayed and demonstrated by professionals throughout the show. This show is a highly-targeted and cost-effective opportunity for businesses to market their products or services directly to this sought after group of consumers.

Show attendees will be able to take advantage of FREE backpacks and school supplies for the first 3,000 school-age children, courtesy of Cox Communications and Fox 23, NO-COST and LOW-COST immunizations by the Tulsa Health Department (parents must bring shot records), FREE haircuts, FREE on-stage entertainment, roaming local sports team and cartoon mascots and much more fun for the entire family!! Best of all, admission and parking at the "Back the School Expo" is absolutely FREE!

The 2017 "Back to School Expo" is presented by Dr. Jeff Long's Children & Family Eye CareTulsa Technology Center and Apollo's Martial Arts.

Buying a Booth

Your business can be a part of this awesome event! We bring in qualified buyers (parents and families of all types) who are looking for a "one stop shop" where they can nail down all their back-to-school items at one time, under one roof. Did you know that:

*92% of consumer event attendees evaluate the companies they do business with by visiting a trade show?

*64% of attendees said that as a result of visiting a company's booth, they bought more of that company's product within 12 months?To help you reach this market, this event offers sponsors and exhibitors many one-to-one marketing opportunities with pre-qualified customers.As a part of the "Back to School Expo", you'll get unparalleled exposure through our strong promotions packages. This event will be highly-publicized on 5 of the top-rated radio stations in Tulsa, on KOKI-TV Channel 23 (the local FOX-TV affiliate) as well as through cable TV advertisements, local newspaper coverage and social media.

You can be a part of this winning team of highly successful exhibitors if you hurry and contact us today to reserve your space! Booth SpaceEach 10' by 10' booth comes with:8' tall back drape and 3' tall side rails1 6' skirted table2 premium folding chairs1 wastebasketAccess to 110v electricity - you must provide your own extension cords and power stripsAdditional items (extra chairs, tables, carpeting, easels, TV-VCR combos, counter high stools, etc.) may be ordered directly through the show decorator, Event 1 or by calling 918-245-8006. 

 

Exhibitor Info 

Show date: Saturday, August 12, 2017 

Show hours: 9:00am - 2:00pm 

Show location: The Exchange Center at Expo Square (at the fairgrounds) at 4145 E 21st St. in Tulsa, Oklahoma 

Load-in/set-up: Friday, August 11th from 8:00am - 7:00pm 

The Exchange Center has multiple drive-in bays with 16' high doors and a dock height loading platform. 

Each booth comes with access to 110v electricity. Exhibitors must provide their own 16-gauge extension cord (all booths shouldn't be more than 30 feet from the nearest electrical box - located in the floor). 220 power is available and must be arranged before your move-in date by contacting the show office staff at (918) 523-2067.  

Insurance is required to have when exhibiting at the show. If you do not have this coverage in place, Cox Radio Inc. has made arrangements so that all of our exhibitors can instantly acquire this coverage at significant savings from Rainprotection Insurance. Your cost will be just $84. Please click here to be redirected to the Rainprotection Insurance form. 

Do you own your own company and want to be in front of THOUSANDS of prospective customers in only 1 day? Call Steve McDonald at (918) 493-8531 or email him at Steve.McDonald@CoxInc.com. 

SHOW OFFICE: 

Back to School Expo C/o Cox Media Group, Inc. 2625 S. Memorial Dr Tulsa, OK 74129 (918) 523-2067 - show office (918) 493-5357 - show fax line

Frequently Asked Questions: The Back to School Expo

What is the "Back to School Expo"?It's the largest FREE back-to-school event in northeast Oklahoma. See nearly 75 local exhibitors showcasing their selection of products and services designed to get you and your kids ready for the upcoming school year. Representatives from leading companies, as well as local retailers and service providers from this area, will be on hand to answer your questions, conduct product demonstrations and host on-site educational seminars. New products in the marketplace that will save you time and money will be offered, displayed and demonstrated by professionals throughout the show. Take advantage of FREE backpacks and school supplies for the first 2,500 school-age children, courtesy of Cox Communications, FREE on-stage entertainment, roaming local sports team and cartoon mascots and much more fun for the entire family!! 

The 2016 "Back to School Expo" is presented by Dr. Jeff Long's Children & Family Eye Care, Tulsa Technology Center, Apollo's Martial Arts and The Children's Hospital at Saint Francis.

Admission and parking at the 2nd Annual "Back the School Expo" is absolutely FREE! Why should I attend?There are many great reasons to stop by the "Back the School Expo".  You can:

  • get tons of FREE stuff for back to school
  • save time
  • get great ideas
  • see and touch a broad selection of products
  • save money
  • gather information
  • experience fascinating displays
  • purchase products
  • do research
  • discover new and interesting products
  • meet professionals face-to-face
  • learn more
  • ask questions

Is there close parking available? There is plenty of FREE parking in the outside lots around The Exchange Center. Are food and refreshments available? Yes.  The Exchange Center operates several concession stands during show hours where you can purchase standard fare for lunch or snacks.Can I make product purchases at the Back to School Expo?Absolutely!  Many of our exhibitors will be selling their awesome products on-site. For your convenience, there is also an ATM located just inside the main south entrance to the Exchange Center. How can I become an exhibitor? Just call Steve McDonald at (918) 493-8531 or email him at Steve.McDonald@CoxInc.com.

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